The Data Revolution: EVs as Software on Wheels

Modern electric vehicles are data powerhouses, generating vast amounts of information that can transform fleet management. They come with rich, real-time data as they continuously produce data points on usage, performance and more.

The best part - zero hardware is required to get started. Unlike traditional vehicles that required devices installed, EVs come with built-in connectivity. This means no additional costly hardware or coordinating installation times with your employees ever again.

Once connected, you can use this company car data to solve:

1. Mileage Tracking: Automatically log odometer readings, track the change and ensure you are compliant with leasing agreements.

2. Reimbursements: Track every charging session and automatically reimburse employees based on real charging sessions, whether residential, onsite or on the road.

3. Fraud detection: Use EV data to compare against fuel card spend to identify any out of policy or potentially fraudulent spend.

4. Vehicle health: Track everything from the performance or health of your battery to maintenance codes that may not have been actioned by employees.

5. Reporting: Simplify your monthly reporting to track how economically employees are driving, your CO2 emissions and more.

Navigating the Privacy Challenge

While the potential for EV data is immense, it's crucial to address privacy concerns, especially since these vehicles can be used for personal trips and are generally regarded as a benefit. As an employer, accessing this data must not open the door to excessive employee monitoring and the principles of GDPR have to be taken into consideration.

Key Privacy Considerations

1. Lawful purposes: Data collected can only be used for specific, declared purposes such as reimbursement or vehicle management. The data controlled must be limited to avoid breaching these targeted use cases.

2. Consent: Although getting consent from employees may seem easy, the power imbalance of the employer-employee relationship complicates the notion of voluntary consent for data collection.

3. Employee monitoring: The data available cannot be used for excessive employee monitoring that goes beyond the scope of their professional roles.

The Guided Approach: GDPR-Friendly Fleet Management

At Guided Energy, we've developed a privacy-first solution that maximizes data utility while ensuring GDPR compliance:

Our Four Pillars of Privacy

1. Familiar Data Handling: We mirror the data capture of traditional fuel cards, ensuring your existing privacy policies remain valid.

2. Data Minimization: Our servers only process essential data, reducing both your liability and potential employee exposure.

3. Informed Consent: We've built employee consent into our onboarding process, ensuring transparency and compliance.

4. Alternative Options: We provide semi-automatic and manual data entry alternatives, preserving genuine choice in consent.

The Future of Privacy-Conscious Fleet Management

GDPR compliance doesn't have to be a roadblock to leveraging your fleet's data potential. With Guided Energy:

• Get started in seconds without compromising privacy

• Maintain GDPR compliance within your exiting frameworks while accessing valuable fleet insights

• Protect both your business and your employees

By choosing Guided Energy, you're not just managing your fleet—you're leading the way in responsible, privacy-conscious business practices.

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Ready to transform your EV fleet management while ensuring employee privacy? Book a demo to learn more about our GDPR-friendly solutions.